How to Apply

Grant Opportunities

We offer multiple grant programs.

Prior to applying, please review our focus areas and eligibility guidelines to ensure your proposal is a good fit. We encourage new and returning applicants to contact us to discuss your proposal before applying.

Small Grants

Small grants can support grassroots, innovative work and projects that may not have a need for a significant budget. Small grants also offer opportunities to explore and test new approaches and endeavors which can then be replicated for broader impact. For new partners, this is a great first-time grant program to consider as we get to know each other.

Amount: Grant requests between $500 to $2,500.

Who: 501(c)(3) organizations, government entities (including special districts) and Tribal governments serving rural Oregon, especially first-time partners.

Cycle: Application open January through November 30; new applications considered monthly.

Timeline: Decisions announced within first two weeks of the month following application submission.

Open Call for Proposals

Organizations that fit within our focus areas and eligibility guidelines may submit a proposal to one of our Open Call grant cycles. 

Amount: Grant requests between $2,501 and $50,000. Median award is approx. $20,000.

Who: 501(c)(3) organizations, government entities (including special districts) and Tribal governments serving rural Oregon.

Cycle:

  • Spring: Application opens January 15, 2024 and closes March 15, 2024 at 5:00PM
  • Fall: Application opens June 19, 2024 and closes September 13, 2024 at 5:00PM

Timeline: Decisions announced 6-8 weeks following close of the application period.

Contact Us: We are happy to meet with applicants ahead of submitting an application. We kindly request that applicants please reach out to Roundhouse Foundation staff with any questions regarding your application at least two weeks prior to the due date. We will do our best to respond in a timely manner as the due date approaches. We will prioritize assisting with technical questions regarding our application system.

Resources:

Small Grants

Organizations may apply for one small grant per calendar year, as long as they have no other open grants with Roundhouse. Submitted applications are reviewed monthly. The 2023 application closes on November 30. Our 2024 application will reopen in early January.

Small grants can support grassroots, innovative work and projects that may not have a need for a significant budget. Small grants also offer opportunities to explore and test new approaches and endeavors which can then be replicated for broader impact.  For new partners, this is a great first-time grant program to consider as we get to know each other.

Application review takes 2-6 weeks and funding for approved proposals is typically awarded within 2-3 weeks following the decision announcement.

We rarely consider requests for general operating or personnel expenses through the Small Grants process. If you’re not sure which of our grant programs will be the best fit for your proposal, please contact us. 

Download the Small Grant Application question list (Please note: our application is subject to slight changes as we update and refine our grantmaking process.)

Open Call Grants

Organizations may submit one Open Call proposal per calendar year, as long as they have no other open grants with the Foundation. Our 2024 deadlines are:

  • Spring: Application opens January 15, 2024 and closes March 15, 2024 at 5:00PM
  • Fall: Application opens June 19, 2024 and closes September 13, 2024 at 5:00PM

Preferred proposals span 12-18 months. Requested amount is not to exceed $50,000, and it is rare Roundhouse awards the maximum. The median award is around $20,000.

Following the end of the application period, eligible applications are evaluated by a panel of external reviewers. Review takes 6-8 weeks, with funding for selected proposals typically disbursed within 2-3 weeks following the decision announcement.

We do not fund capital requests for facility development or improvement through the Open Call process. However, program-aligned requests for infrastructure acquisition or enhancements (e.g., vehicles, coolers, software, or other equipment) can be considered in this process.

We encourage applicants interested in applying to our Open Call process to connect with a Roundhouse representative prior to submitting their proposal. We kindly request that applicants please reach out to Roundhouse Foundation staff with any questions regarding your application at least two weeks prior to the due date. We will do our best to respond in a timely manner as the due date approaches.

Download the Open Call question list (Please note: our application is subject to slight changes as we update and refine our grantmaking process.)

Download the slide deck from our Open Call info session

Learn about our previous Open Call grant partners

Capital Requests for Facility Development or Improvement

Roundhouse considers requests for capital campaigns from eligible entities intending to raise funds for facility development or enhancement outside of the processes available in our open grants portal. We know these brick & mortar improvements may be aligned with strategic objectives and typically are achieved with funding outside of an annual operating budget. 

Roundhouse recognizes that some capital needs are closely aligned with existing programs (e.g., a new truck for a mobile food pantry, or technology / equipment for data collection). Requests aligned with existing programming can be submitted through our Small Grants or Open Call processes. If you have any questions about where your proposal will be a best fit, please reach out to us. Our staff welcome questions to ensure an organization’s application is most successful.

To submit a request for capital campaign support, email a letter of inquiry (LOI) to grants@roundhousefoundation.org. LOIs should not exceed four pages and are considered the starting point for the conversation around the organization’s project.

We do not have a set template for these materials, but strong inquiries will include the following:

  • Project Contact Information
  • Project Description and Background that explains how the capital expenditure will meet an important need, how it relates to your agency’s mission, how it will enable the agency to increase its reach and/or depth of impact, and who will carry out the project
    • If applicable, please be sure to include a statement about who owns or is engaged in a lease of the building/property/structure
  • Timeline for the project, including how the asset will be managed and supported in the future
  • Project Budget that details how you propose to spend the funds requested for the project
    • Requested amounts for this process should not exceed $100,000
  • List of other sources of support, including their status (e.g., pending, committed, planned)
  • Photos of the project and/or architectural drawings of the proposed upgrade

Ready to Apply? Access Our Grant Application

If your organization recently received a grant, it is likely registered in our new grants application system. To log in, click the ‘Apply for a Grant’ button below, then click ‘Forgot your Password’. An email will be sent to you to set your password.

— or —

If your organization has not previously received a grant, you will need to register before accessing the grants application system. Click the ‘Apply for a Grant’ button below, then click the ‘Create New Account’ button.

Watch a tutorial video for a walk-through on how to register, access our grant applications and submit reports. Contact us with questions.

Get to know some of our grant partners and how they support rural Oregon communities.