Grant Resources2023-01-12T00:12:35+00:00

Resources for Applicants & Grant Partners

Reach Out. We Want to Hear From You.

The Roundhouse Foundation is committed to supporting our grant applicants and existing partners. Review the information below to learn more about our process and reach out to us with any questions.

Still have questions? Get in touch!

Roundhouse Foundation’s Grant Opportunities

There are multiple opportunities to apply for funding with Roundhouse Foundation:

  • Small Grants Under $2500
  • Open Call for Proposals – Spring and Fall Cycles
  • Special Opportunities designated by Foundation Trustees

Learn more about each of our current Grant Programs.

Learn more about what drives our grantmaking:

Learn more about what we seek in proposals, partners, opportunities:

Our Grants Portal

Roundhouse Foundation no longer accepts paper grant applications. Watch a 4-minute tutorial video on how to use our new grants portal.

Budgets and Financial Resources

We are happy to provide a sample project budget template to inform the level of detail we are hoping for in the project budget. Applicants do not need to use the template provided, but the budget should include itemized income and expenses. Download the sample budget template.

All of our grant applications, budgets, and other attachments are submitted through our online application system. Once organizations create an organizational profile and begin a particular application, they will provide budget information to Roundhouse either directly into the application (fill-in boxes) or via submission of attachments. For each application, we will request the relevant project budget and your organization’s annual budget be submitted as attachments.

The following pages may be helpful when preparing your budget and financial documents.


Reports provide an opportunity for organizations to reflect on grant projects and share insights and lessons learned. Annual reports help Roundhouse analyze our funding strategies, assess our overall impact and inform our future planning. We encourage grantees to be open and honest in sharing their challenges, frustrations and feedback as well as their successes. The lessons you learn in facing obstacles are as valuable to us as your successful outcomes.

Grant partners must complete a final report in order to be eligible for future grants. Partners are assigned digital grant reports through our online Grants Portal. Roundhouse Foundation no longer accepts paper reports. 

Written Reports

Follow these steps to submit a report:

  1. Log into Roundhouse’s Grants Portal. If you can’t recall your organization’s login information, click the “forgot your password” link on the login page, enter your email and instructions to create a new password will be sent to you.
  2. Once logged in, you will find report deadlines, along with other action items that need attention, listed on your Dashboard. To complete these action items, click the blue “Edit” button next to the report you’d like to complete. 

Reports generally take two to four weeks for review and processing. We may contact grant partners during that time if we have questions. If you don’t hear from us, assume the report is approved.

Verbal Reports

As an opportunity to expand accessibility and potentially ease burdensome reporting requirements on our grant partners, we offer the option for grant partners to self-select a verbal grant report meeting rather than submit a written grant report. The option for a verbal report is available for our applicants awarded a grant through our spring or fall Open Call process. The selection is indicated in the grant agreement.

Scheduling the Meeting

For those partners who select a verbal report, a Foundation representative will reach out at the end of the grant period (typically 12 months after the grant was awarded) to schedule a meeting via Zoom, phone call or in-person. The meetings are typically 30-minutes to 1-hour in length. Should you like to schedule the meeting earlier or request an extension, please let us know.

During the meeting, we hope to discuss topics like the questions below. We hope you will be prepared to reflect on the success and challenges of the project during the grant period, but you do not need to prepare anything in particular.

  • What went well with your work during the grant period? What didn’t?
  • How did you respond to unanticipated challenges?
  • Were all of the funds used?
  • Program future?
  • What would you recommend to others who are trying to do the same work?
  • Any other questions at the discretion of the Foundation representative and grant partner.

Following the meeting, the Foundation representative will complete a verbal report form in our grants portal with notes from the conversation. The grant partner will have an opportunity to review the report, add any additional notes/documents and submit. The reporting form can be accessed in the Foundation’s online grants portal at any time.

While the Final Grant Report meeting is the only reporting requirement, please don’t hesitate to reach out to us prior. Our team values opportunities to receive project updates, to help think through challenges, or to learn of ways we can support your work.

Requesting an Extension / Change to Project Budget

Things change and unforeseen issues arise! If this is the case and you need extra time to submit a grant report or the project requires additional time for completion, please notify Roundhouse staff and we will work together to determine the best next steps.

More Frequently Asked Questions2021-04-29T18:59:01+00:00

Can I nominate a nonprofit? 

Absolutely! We always want to get connected with great nonprofits and organizations. If you send an email to with your recommendation, we will reach out to the organization you nominated to see if they are a good fit. 

What if my proposal wasn’t funded?

We don’t enjoy saying no, but sometimes proposals aren’t a good fit or other proposals take priority. Still, we value the work you do and would be glad to talk through our decision and offer feedback for future proposals. Email and we’ll find a time to connect. 

What do you fund?

Lots of things! We welcome proposals for most types of funding that align with our focus areas. You can learn more about what we do and don’t fund in our eligibility guidelines.

Do you award multi-year grants?  

Yes, but usually for organizations with whom we have an established partnership. Keep in mind that you will not be able to apply for other Roundhouse grants while actively receiving a multi-year grant. Please reach out to a Roundhouse representative should you be interested in a multi-year grant.

Any tips or tricks?   

Unfortunately, we can’t say ‘yes’ to everyone. Our best tips? Paint a picture — a world with and without your efforts. Demonstrate the impact. Be authentic: leave the script at the door. Have vision. Be honest about what you need, want, and/or have learned. Follow through. Ask questions! We are here to help. Reach out any time at

What’s the application process?  

We know grant applications can be gruesome, especially if you don’t have a “grant-writing person” on your team. We’ve tried to make our process as streamlined as possible, but always welcome feedback for improvement. Learn more about our open grant opportunities here.

Still have questions? Get in touch!